Administrative Rules and Procedures

Administrative Rules and Procedures outline the policies and guidelines that govern the operations, responsibilities and standards of the College. These resources serve as a comprehensive reference to promote consistency, compliance and efficient management across administrative functions for faculty, staff, students and visitors.

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1.01
Board Membership and Organization
01/27/2020
1.02
Board Meetings
06/24/2019
1.02-Attach1
Board Meeting Agenda
06/24/2019
1.03
Duties and Powers of the Board
06/24/2019
1.05
Goals of the Board
04/25/2016
1.06
Code of Ethics
06/22/2020
1.07
Trustee Performance Standards
12/02/2019
1.08
New Members
06/22/2020
1.09
Authority to Sign Contracts
06/24/2019
1.10
Selection and Appointment of the College President
06/24/2019
1.12
Endowed Faculty Chair Program
02/21/2017
2.01
College Mission and Goals
06/22/2020
2.02
Educational Programs
03/17/2014
2.03
Standards
05/18/2020
2.04
Organization
06/24/2019
2.06
President’s Powers and Duties
06/22/2020
2.07
Campus Advertising
04/27/2020
2.09
College Publications
04/27/2020
2.10
Facsimile Signatures
02/26/2018
2.11
Use of College Facilities, Properties, and Services by Non-College Users
06/22/2020
2.12
Disrupters on Polk State College Locations
11/30/2020
2.13
Cultural Events
10/26/2009
2.15
Accessing Public Records
06/22/2020
2.16
Admission to College Activities and Events
05/22/2017
2.18
Campus Parking Policy
01/25/2016
2.21
Construction Change Orders, Payments to Contractors During Construction and Authorization for Final Payment to Contract
06/22/2015
2.22
Polk State College Foundation, Inc.
08/27/2018
2.23
HIV/AIDS Policy
12/02/2019
2.24
Faculty Senate Constitution
01/27/2020
2.25
Drug-Free Workplace
02/25/2019
2.26
Annual Curriculum Review
05/18/2020
2.27
Animals on College Property
02/25/2019
2.28
Academic Freedom
05/18/2020
2.28-Attach1
1940 Statement of Principles on Academic Freedom and Tenure with 1970 Interpretive Comments
05/18/2015
2.28-Attach2
Academic Freedom and Electronic Communications
05/18/2015
3.01
Personnel Program
02/22/2010
3.04
Faculty Titles
08/24/2020
3.05
Contracts for Administrative, Instructional, and Professional/Technical
01/27/2020
3.08
Suspension or Termination of Employees
02/22/2010
3.09
Leaves of Absence
01/25/2021
3.12
Equal Employment Opportunity
10/23/2017
3.13
Travel and Subsistence for Authorized Persons
12/02/2019
3.16
Pay Plan for College Faculty and Staff
11/30/2020
3.24
Terminal Leave Payout
02/22/2010
3.27
Discrimination, Harassment, and Sexual Harassment
11/30/2020
3.32
Conflict of Interest, Code of Ethics, and Fraud Reporting
02/22/2021
4.01
Code of Conduct for Students and Student Organizations
03/25/2024
4.01-Attach1
Student Disruption/Discipline Report
03/25/2024
4.02
Admission Policy
03/25/2024
4.06
Student Fees and Refunds
09/26/2016
4.09
Student Records
12/02/2019
4.12
Standards of Progress for Veteran Certification at Polk State College
12/02/2019
4.14
Student Fee Deferments
04/28/2014
4.15
International Students
03/25/2024
4.19
Scholarships
02/01/2012
4.23
Educational Opportunity for Students with Disabilities
03/25/2024
4.24
Policy Regarding Religious Observances by Students
02/25/2019
4.25
Recognition of Student Participation in College Decision Making
12/02/2019
4.26
Student Appeal/Complaint Policy
02/25/2019
4.27
Academic Standards of Progress
12/02/2019
4.29
College Preparatory Instruction
01/27/2020
4.30
Credit Course Repeat Policy
11/28/2016
4.31
College Preparatory Alternatives for Career Certificate Applicants
01/27/2020
4.32
Substantive Change
05/21/2018
4.33
Hazing
01/27/2020
5.01
Business Affairs
06/22/2020
5.03
Funding of Student Activities and Organizations
12/02/2019
5.04
Fundraising for Student Clubs and Polk State College Related and Community Nonprofit Organizations
01/27/2020
5.05
Budget Amendments
06/22/2020
5.06
Investment of Funds
02/22/2021
5.07
Auxiliary Enterprises
02/22/2021
5.10
Receipt, Deposit, and Expenditure of Funds
12/02/2019
5.13
Delinquent Student Accounts
03/18/2019
5.14
College Expenditures, Bids and Waivers
06/22/2015
5.16
Compliance with the Consultants’ Competitive Negotiation Act
11/26/2018
5.20
Maintenance, Sanitation, and Housekeeping of College Facilities
06/22/2020
5.22
Tangible Personal Property
12/02/2019
5.23
Building Code Guidelines for Administration
06/22/2020
5.24
Identity Theft Prevention Program
02/25/2019
1001
Communicating Course Information to Students
02/04/2022
1002
Directed Independent Study Request
02/18/2015
1003
Determining Class Size
11/03/2015
1003-Attach1
Course Section Information
11/03/2015
1006
Faculty Workload – Academic Accounting System and Department Coordination
06/06/2017
1007
Substitutes for Teaching Faculty
02/18/2015
1008
Educational Field Trips
02/18/2015
1008-Attach1
Field Trip/Off Campus Permission Form
02/18/2015
1008-Attach2
Field Trip Agreement Release
02/18/2015
1017
Process for Awarding Endowed Faculty Chairs
09/10/2018
1018
Academic Appeal Procedure
08/07/2018
1018-Attach1
Student Request for Administrative Conference
07/01/2014
1020
Program Advisory Committees
11/01/2016
1022
Faculty Continuing Contract 11/03/2015
11/03/2015
1022-Attach1
Faculty Continuing Contract Peer Compatibility Form
11/03/2015
1023
Lab Fees-Establishing and Reviewing
02/18/2015
1023-Attach1
Lab Fee Approval Form
02/18/2015
1024
Faculty Schedule Assignment
02/07/2017
1025
Admissions Procedure
03/06/2018
1028
Faculty Campus Transfers
02/07/2017
1029
Limited-Admission Programs
12/06/2016
1030
College Student E-Mail System
06/04/2019
1031
Intercollegiate Athletics Drug and Alcohol Testing
02/21/2017
1032
Intellectual Property
03/17/2015
1033
Student Records Retention
12/04/2018
1034
Alternative, Accelerated, and Articulated Credit
09/15/2015
1034-Attach1
Fee for Prior Learning Assessment Credit Form
09/15/2015
1035
HIV/AIDS Procedure
10/25/2013
4004
Copyright Law
07/01/2014
5001
Code of Conduct for Student Participants
02/22/2024
5002
Graduation
05/23/2025
5003
FERPA
04/05/2016
5007
Delinquent Accounts
02/06/2018
5008
Accommodation for Students with Disabilities
04/23/2025
5013
Financial Aid Procedures Access
08/28/2007
5014
International Students
06/04/2019
5016
Scholarships
02/07/2018
5017
Standards of Academic Progress and Course Repeat Policy
10/04/2016
5017-Attach1
Incomplete Coursework Plan
10/04/2016
5018
Student Housing for Athletes
06/04/2019
5021
Student Media
10/01/2019
5022
Course Audits
11/05/2019
5023
Interpretation of College Regulations
01/12/2015
5024
Presidential Fee Waivers
07/01/2014
5025
Student Appeals Hearing Protocol
04/05/2022
5026
Academic Dishonesty Procedure
05/07/2019
5026-Attach1
Grade Appeal for Academic Dishonesty Request Package
03/12/2013
5027
Student Code of Conduct: Sexual Misconduct Procedure
09/01/2020
5028
Student Code of Conduct: Sanctions and Assignment of Penalties for Violations
02/22/2024
5029
Student Code of Conduct Violation Procedure: Student Groups & Organizations
02/22/2024
5030
Policy on Sexual Offenders and Sexual Predators
03/20/2012
5031
Validating High School Transcripts for Admission Purposes
06/04/2019
5032
Institutional Review Board (IRB)
02/04/2020
5033
Funding of Student Activities and Organizations
02/04/2020
5034
Textbook Affordability
03/06/2018
5034-Attach1
Faculty Textbook Selection Process
03/06/2018
5035
Determining Credit Hours
04/03/2018
5036
Course Substitution
05/17/2016
5037
Substantive Change
05/01/2018
5037-Attach 1
Process for Requesting Course Offerings at Off-Campus Instructional Sites
05/01/2018
5038
Polk State College Care Team
05/07/2019
5039
Faculty and Staff Emeritus
11/05/2019
6001
Authority to Sign Various College Documents
08/23/2011
6001-Attach1
Administrative & Business 1
08/23/2011
6001-Attach2
Administrative & Business 2
08/23/2011
6002
Committee System
11/05/2019
6002-Attach1
Committee Composition
11/05/2019
6003
Budget Development (Operating Fund)
02/05/2019
6004
Budget Amendments
10/02/2018
6005
Overtime
11/07/2017
6006
Scheduling and Use of College Facilities and/or Properties
03/19/2014
6006-Attach1
Fee Schedule
03/19/2014
6006-Attach2
Facilities Action Sheet
03/19/2014
6006-Attach3
Facilities Action Sheet Fine Arts Theatre
03/19/2014
6006-Attach4
Facilities Contract
03/19/2014
6008
Career Employee Performace Evaluation System
08/12/2010
6008-Attach1
Career Personnel Performance Review
08/12/2010
6008-Attach2
Performance Evaluation Guide for Superviors
08/12/2010
6009
Administrator’s Performance Evaluation
05/26/2015
6011
Request for Personnel Action (RPA)
08/10/2010
6011-Attach1
Request for Personnel Action
08/10/2010
6012
Teaching Faculty Evaluation System
07/01/2014
6012-Attach1
Student Perception of Instruction (SPI)
07/01/2014
6012-Attach2
Faculty Goals
07/01/2014
6012-Attach3
Formal Evaluation Instrument for Full Time Teaching Faculty
07/01/2014
6012-Attach4
Faculty Face-to-Face Classroom Observation Form
07/01/2014
6012-Attach5
Faculty Online Observation Form
07/01/2014
6012-Attach6
Progress on Faculty Goals
07/01/2014
6012-Attach7
Summary of Faculty Conference Form
07/01/2014
6012-Attach8
Adjunct Faculty Self-Evaluation
07/01/2014
6012-Attach9
Formal Evaluation Instrument for Adjunct Teaching Faculty
07/01/2014
6012-Attach10
Personnel Evaluation and Development System (PEDS)
07/01/2014
6012-Attach11
Faculty Peer Compatibility Survey
07/01/2014
6013
Employee Grievance Procedure
03/03/2020
6014
Recruiting/Employment Process
12/04/2018
6015
Student Worker Employment
08/09/2010
6019
Position Classifications
09/01/2020
6021
Accidents and First Aid
11/07/2017
6022
Emergency Evacuations and Closure Pay
02/06/2018
6024
Tangible Personal Property
12/04/2018
6030
External Public Relations
03/15/2016
6031
College Catalog/Handbook Procedure
11/05/2019
6035
Use of Staff and Program Development Funds (SPD)
09/06/2016
6037
Mail Containing Funds
04/18/2017
6038
College Calendar
01/30/2015
6042
Petty Cash
11/07/2017
6043
Ticket Sales
02/04/2020
6047
Traffic Regulations
10/01/2019
6049
Travel and Subsistence for Authorized Persons
11/03/2020
6050
Art Selection
03/07/2011
6050-Attach1
Visual Artists Contract
03/07/2011
6050-Attach2
Art-Donation Agreement
03/07/2011
6050-Attach3
Art-on-Loan Agreement
03/07/2011
6050-Attach4
Cash Donation for Art Agreement
03/07/2011
6051
Accounting Process, PSC Foundation
02/21/2017
6052
Equal Access, Equal Opportunity, and Equity
09/01/2020
6054
Applicant Equity Complaint Procedure
12/04/2018
6056
Faculty Senate Bylaws
12/03/2019
6057
Distribution of Literature, Solicitation on Campus and Campus Free Speech
09/26/2022
6059
Employee Education Fund (EEF)
10/01/2019
6061
Promotional Materials on College Sites
04/05/2022
6062
Process to Apply for Foundation Funds
02/21/2017
6063
Procedure to Implement Article VI Senate Constitution DBOT Rule 2.24
11/01/2016
6064
Volunteer Service
08/09/2010
6064-Attach1
PSC Volunteer Profile Form
08/09/2010
6064-Attach2
PSC Volunteer Pledge
08/09/2010
6064-Attach3
College and Volunteer Relationships
08/09/2010
6064-Attach4
Volunteer Staffing Request
08/09/2010
6064-Attach5
Volunteer Feedback
08/09/2010
6064-Attach6
Volunteer Time Sheet
08/09/2010
6064-Attach7
Volunteer Evaluations
08/09/2010
6064-Attach8
VECHS Wavier Agreement and Statement
08/09/2010
6065
Access to PSC Employee Records
01/05/2016
6066
Substitutions and Waivers Committee
11/05/2019
6067
Family and Medical Leave (FMLA)
02/06/2018
6068
Screening Committee
03/06/2018
6069
Summer Flexible Work Schedules
06/09/2015
6070
Fund Raising Activities
02/21/2017
6072
Grant Development and Administration
01/24/2017
6073
Procedure on Rules & Procedures
06/09/2015
6074
Completing Faculty Related Experience Form (REX)
04/04/2017
6074-Attach1
Faculty Salary Placement and Calculation Form
04/04/2017
6074-Attach2
Related Experience Calculation Form
04/04/2017
6075
College-Owned Wireless Devices
12/04/2018
6076
Sexual Harassment
12/04/2018
6077
Accommodation of Religious Beliefs
10/02/2018
6078
Accommodation of Disabilities-Employment
12/04/2018
6080
Sick Leave Pool
12/03/2019
6084
Purchasing Manual
10/02/2018
6085
Investigations
04/05/2022
6086
Harassment
12/04/2018
6087
Investment of College Funds
11/07/2017
6088
Fraud Reporting
11/07/2017
6089
Technology Services Manual for Polk State College
01/15/2016
6090
Assurance of Data and Communications Integrity and Accuracy
03/15/2016
6091
Discrimination, Harassment, and Sexual Misconduct
09/01/2020
7006
Ban on Smoking and Vaping in College Buildings
02/04/2020
7007
Safety Reports
12/03/2019
7008
Safety Manual for Polk State College
10/01/2019
7009
Florida Building Code Compliance Program
02/04/2020
7010
Florida State Employee Tuition and Fee Wavier
02/21/2017
7011
Renovation & Remodeling Procedure
08/10/2010
7011-Attach1
Request for Renovation/Remodeling Form
08/10/2010
7012
Video Surveillance and Recording
12/09/2022
7013
Response to Threats to Campus Safety
02/22/2024
7014
Restrooms and Changing Facilities
03/27/2024