Purchasing
The Purchasing Department is responsible for the procurement of goods and services for the College and for preparing/reviewing all College contracts.
Services
- Establishing and administering purchasing policies
- Obtaining fair pricing for materials, equipment, supplies and services
- Coordinating purchasing and contracting procedures for the College
- Facilitating the bidding process
- New vendor set up
Purchase orders are required. Verbal orders are not permitted. Goods received without the previous issuance of a valid purchase order will be returned to the vendor.
Polk State College utilizes BidNet to post Request for Proposals (RFP) and bid opportunities. The College strives to receive the best value for the goods and services purchased for the College’s needs. There is no charge to register, and Polk State welcomes all vendors to register for the Florida Purchasing Group.
Per statute 119.071(3)
If an agency rejects all bids, proposals, or replies submitted in response to a competitive solicitation and the agency concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision concerning the reissued competitive solicitation or until the agency withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial agency notice rejecting all bids, proposals, or replies.
Vendor Information
To be included in the College’s database of vendors, email purchasinggroup@polk.edu.
Registration and notification of bid opportunities are free to all vendors. Additionally, vendors do not have to re-register each year.
Polk State College Purchasing Terms and Conditions
Staff
Specific contact information for Purchasing staff can be found in the People Directory.